9 Proven Benefits of Hiring a Virtual Assistant

By Emily Roner | Updated: 13 May, 2019

Whether you’re the founder of a rapidly growing startup, an executive at a well-established firm, or a professional service provider, hiring a virtual executive assistant is a cost-effective way to boost your success.

To help you decide if it’s the right solution for you, this article will dive into the top 9 benefits of hiring a virtual assistant.

1) Focus on the Activities that Drive Your Success

The ServiceNow State of Work Report found that, on average, executives spend an average of 16 hours per week on admin and other work that doesn’t require their authority or expertise. This is a huge loss of productivity that slows down your progress on key projects.

The number one benefit of hiring a virtual assistant is that it enables you to focus on the activities that drive your success. Offloading all of your admin and other tedious tasks frees up tons of time for you to improve your strategic projects and build key relationships.

2) Incur Zero Hiring and Incentives Costs

Though the hourly costs of virtual assistants are similar to entry-level in-house employees, you incur no hiring or incentives costs which saves your company thousands of dollars.

A study from the Society for Human Resource Management found that it costs an average of $4,129 to fill job positions. This cost includes:

  • Time spent creating job listings
  • Fees to post on job boards
  • Ads to attract candidates
  • Time spent reviewing resumes and interviewing
  • Background check fees
  • Miscellaneous costs specific to individual company’s hiring processes

Additionally, companies spend a couple of thousand more dollars per employee on training, benefits, and perks. Hiring a virtual assistant lets you escape all of those costs and pay only for the labor you’re getting.

3) Gain Access to a Huge Pool of Knowledge

One of the benefits you can only get from hiring a virtual assistant through a managed virtual assistant service like Prialto is that you have access to a huge pool of knowledge that helps drive your ROI.

We support clients in industries ranging from trucking to fintech to real estate which has given us knowledge of a wide variety of tools and processes. If your virtual assistant doesn’t know how to do something that you ask them, they can reach out to their colleagues and get training internally.

You can also leverage our collective knowledge to drive initiatives including:

  • Setting up a new CRM and training your assistant to keep it updated
  • Streamlining your task admin work and task management
  • Improving your sales pipeline management
  • Creating processes so your virtual assistant can take on more complex projects

To access these benefits, all you have to do is let your Engagement Manager know what you want to achieve and they’ll drive the implementation.

Check out our Tools Database to see the tools our team has experience with. 

4) Scale Your Support Up and Down with Your Business Needs

If your business needs ebb and flow throughout the year, hiring a virtual assistant is the most cost-effective solution since it’s easy to scale up and down as needed.

During your busy season, you can quickly double or even triple the number of hours of virtual assistant support you receive. Once your business slows down, you can lower your costs by reducing the amount of support you pay for.

At Prialto, we also don’t charge extra if you occasionally have a busy month and exceed your service hours by 10-15%.

5) Never Go a Business Day Without Support

When your in-house assistant is out of the office, you have to cover their workload until they return. Not only is the sudden lack of support stressful, but it can also severely impact your productivity and work/life balance.

This is why one of the biggest benefits of hiring a virtual assistant is that you get back-up support. From the day you onboard, we train a backup assistant alongside your primary VA so that, whenever they’re sick or on vacation, you still receive the same quality of support.

Want to learn more about what it's like to work with a Prialto virtual assistant? Download our free guide. 
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6) Achieve Greater Work/Life Balance

Delegating admin tasks to a virtual assistant gives you more time to engage with the activities and people you love. In addition to adding more time to your days, your virtual assistant can help you achieve greater work/life balance by creating space in your schedule for personal priorities.

Here are some of the ways our members use their VAs to balance their calendars:

  • Reserving 45 minutes for lunch
  • Ensuring their last meeting of the day ends in time for them to have dinner with their family
  • Booking workout appointments

Just let your virtual assistant know what your priorities are and they’ll accommodate them in your schedule. 

7) Save Time by Letting Your Engagement Manager Coach Your VA

One of the main reasons we hear that busy executives and business owners don’t leverage administrative support is that they don’t have time to manage an assistant.

With our managed service approach, you don’t have to. We assign all of our clients an Engagement Manager who drives your processes and mentors your VA. Any time you want your virtual assistant to improve something or you want to offload a new project, just let them know and they’ll ensure your feedback is acted upon.

All of our virtual assistants also have Team Captains who monitor the quality of their work and give them feedback on how to continuously improve.

8) Experience Minimal Impact From Turnover

A good assistant is instrumental to your productivity. When an in-house assistant moves on, it can take a few months to find a good replacement and get them up-to-speed. That gap in support is highly disruptive to your productivity.

An often overlooked benefit of hiring a virtual assistant is that you experience turnover less frequently and, when it happens, your Engagement Manager ensures that you have a smooth transition.

Here at Prialto, we have a strong company culture and incentive programs that ensure we have low turnover. However, our VAs will occasionally move on so, we have processes to minimize the impact on our clients and ensure they never go a business day without service.

9) Improve Employee Satisfaction and Performance

Research has found that American workers spend approximately 38% of their time on admin work that doesn’t require their status or expertise. This has a huge negative impact on their productivity and, in many cases, job satisfaction since high-performers resent working on tedious tasks.

Virtual assistant support is an effective way to boost your high performers’ performance and satisfaction by enabling to spend nearly all of their time on the projects that drive their success.

We support many sales, recruitment, marketing and operations teams who have seen significant productivity and morale improvements since hiring virtual assistants to tackle their tedious tasks. 

Learn more about what it's like to work with a Prialto virtual assistant. Contact us to schedule a call or download your free guide. 

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