Hire a Virtual Sales Assistant and Spend More Time Selling

Q: Why a managed virtual sales assistant service?

Having a virtual sales assistant is different than having an in-house team. When you bring on Prialto, you get more than just your assistant — you also get the benefit of our Engagement Managers, who make sure your assistant is always on track to complete your tasks. They are there to answer any questions you have, as well as make sure your experience with Prialto is a productive one by helping you offload your processes, so you have more time to spending on what you do best.

How we boost productivity for Sales Professionals

Your Problem:

The average sales executive dedicates less than 40% of their time to selling because they are overwhelmed with administrative tasks.

Our Solution:

With Prialto, you get more than an average virtual sales assistant. Prailto's professional admin support ensures your tasks are done strategically, carefull, and efficiently. We get to know your unique sales processes and embed directly in your systems for maximum impact.

Spend Less Time Managing

Unlike traditional virtual assistants (VA), Prialto's virtual sales assistants are trained, managed, and supported by a dedicated team, so you won’t need to spend time managing another employee.

Never Be Unsupported

The days of losing sales support when your assistant is sick or on vacation are over. With a virtual sales assistant from Prialto, you get trained backups who will step in when you need them.

Maximize Productivity

Every Prialto member gets matched with a skilled Engagement Manager who will act as your productivity consultant. We'll provide workflow guidance so you can focus on selling.

Schedule Consultation

What tasks can you outsource to a Virtual Sales Assistant?

We're not a cookie-cutter service. Prialto's virtual sales assistants are an extension of your team, working in your systems and process. That said, over the years, we’ve carefully refined the following core processes that most of the outside and inside sales executives we work with utilize.

CRM Management

No time to log everything in your CRM? No worries; your virtual sales assistant will do it for you

Prospect Research

Stop wasting time looking for contact info. Your virtual sales assistant will keep your database full of fresh prospects

Calendar Management

Maximize your time spent selling by having your virtual assistant manage your calendar and seek out viable meeting opportunities

Miscellaneous Admin

From data entry to research, you can offload all your tedious admin tasks to your virtual assistant

Outreach Support

Save time by letting your VA manage your email campaigns and follow-ups

Expenses

Never file an expense report again. Simply send your sales assistant your receipts and they’ll take care of the rest

A Few of the Tools We Use

Your dedicated assistant will work directly with your tools and technology. We have experience with the most common sales management tools. If we're not familiar with one, we'll collaborate with you to quickly train your sales assistant and backup support.

How a Prialto Virtual Sales Assistant Fits Into Your Company

At Prialto, we leverage our decades of combined business experience to create a set of best practices woven into our in-house training program, which guide all our interactions. Here are just a few of the ways we’ll ensure you get exceptional service from your sales virtual assistant.

Consistent Follow Up

Surveys show that it takes an average of five follow-ups to re-engage the average prospect in the sales process. However, it’s difficult to keep track of all your touchpoints and remember when it's time to follow up.

That’s where your virtual sales assistant comes in. They’ll track all your interactions, send you reminders, and secure meetings with prospects.

Keep Your CRM Up-to-Date

Your CRM is only as valuable as the data that’s in it. That’s why your virtual sales assistant will work diligently to keep it up-to-date. As part of our best practices, your sales assistant will fill in all missing information and log every interaction without being asked.

If you explain what you’re looking for, they’ll also run reports, manage campaigns, and complete other CRM tasks.

Maximize Your Sales Time

Your remote sales assistant will help you close more deals by maximizing the time you spend engaging with prospects. The main way they do this is by saving you countless hours of admin work. They’ll also proactively support you by:

Finding additional meeting opportunities when you’re traveling
Scheduling meetings at optimal times and locations
And much more; just ask your Engagement Manager for additional ways to leverage your VA

FAQs

Hiring a virtual assistant for sales is different from having an in-house team. When you bring on Prialto, you get more than just your assistant — you also get the benefit of our Engagement Managers, who make sure your assistant is always on track to complete your tasks. They are there to answer any questions you have, as well as make sure your experience with Prialto is a productive one by helping you offload your processes, so you have more time to spending on what you do best.

Additionally, your assistant has a backup assistant on hand, in case of sickness, vacation, etc, so you know you are always covered. Your backup will be trained on all of your processes and will be able to jump in at a moment's notice.

Of course. They can screen your calls during our normal office hours of 9am-5pm in your time zone. We give your assistant a phone number in your area code that you can give to contacts just like an office assistant's phone number.

The amount of work you can send varies based on how long it takes to do it. Your VA is able to complete about 2.5 hours of work for you per day. However, if you’re going through a busy period and need extra support, just let your Engagement Manager know and they’ll work with your assistant to ensure they have enough time to do your additional work.

Through our 12+ years as a company, we’ve found that the vast majority of sales professionals rarely have more than 2.5 hours per se of admin support work. However, if you need more we’ll work with you to find the best solution.

Our assistants are trained to handle a wide variety of tasks such as calendar management, task management, CRM support, sales support, expense management, travel planning, and a wide variety of admin tasks. Your engagement manager will work with you to offload your process driven core tasks first. Once in “the sweet spot”, your sales assistant can start taking on ad hoc projects.

While there are a lot of tasks a virtual sales assistant can take off your plate, there are a few things that are better done by a sales rep.

For instance, a sales assistant can answer calls and make a few calls here or there, but they generally aren't going to be the ones making 100 cold calls per day.

They also generally aren't going to be writing a lot of content, negotiating deals, or giving presentations.

The Prialto onboarding process is designed with you in mind. We know you are busy, which is why we've created a turnkey solution to get our team the information we need to accomplish your tasks effectively. To get started with hiring a Prialto virtual sales assistant, you will go through three steps:

Fill out our Needs Assessment and get on a Discovery Call.
Next, we'll create your Implementation Plan for a Pilot Project so everyone is clear on processes, expectations, and goals.
We facilitate your onboarding call with your new assistant and an Engagement manager. After this, your assistant is prepared to take on tasks for you.

If you can use sales support without having to worry about hiring and training, let’s talk and discuss if we’re a good match.

While your assistant can answer your incoming calls and make outbound calls as needed, they aren't best suited for cold calling activities. Think of them as your sales admin instead of your SDR (sales development rep).