Get More Done With a Better Real Estate Virtual Assistant

How Our Managed Virtual Assistant Service Boosts Productivity for Real Estate Professionals

Your Problem:

Real estate agents and executives are inundated by tedious admin work, thus significantly reducing the amount of time they're able to spend on value-driving activities.

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Our Solution:

We don't offer just average real estate virtual assistants. Prialto's Professional Admin support ensures your administrative tasks are done strategically and with care. We know how hectic days jam-packed with showings can get. Admin tasks are the last thing you need to worry about.

Create a Concierge Client Experience

Your assistant will assist with coordinating buyers and provide you with insightful research

Continuously Grow Your Business

Your real estate virtual assistant will help manage your contacts to keep you top-of-mind with those who refer you

Market Your Listings

We'll help coordinate key activities, arrange inspections and repairs, and keep all parties informed

Ways a Virtual Real Estate Assistant Can Support You

Our service is fully customized to meet your unique needs. However, over the years, we’ve carefully refined the following core processes that most of the realtors we work with utilize.

Campaign Support

Save time on your campaigns. Simply create your content, and we'll format it, send it out, and help manage any follow-ups

Contact Management

A virtual real estate assistant will keep all of your contacts organized in a single system so you never struggle to find someone's information

Coordinating Key Parties

Hire a real estate assistant to eliminate email ping pong, and secure the hard-to-get meetings with polite but relentless persistence

Document Preparation

Stop wasting time preparing documents. Our virtual assistants can fill in routine information and set documents up in DocuSign or any other tool you use

Listing Support

Our real estate virtual assistants can help you post new listings, update existing ones, and follow-up with clients whose listings are expiring soon


Your virtual assistant can help you find new buyers and sellers, provide you with the latest neighborhood information, and help you stay up-to-date with market trends

A Few of the Tools We Use

We’ll help you leverage your technology. Use a tool that’s not listed here? Chances are, we’ve used it too. If not, we’ll work with you to quickly get your assistant up to speed.


Our Best Practices

Here at Prialto we’ve used our decades of collective business experience to develop a collection of best practices that drive all of our interactions. Here are just a few of the ways we’ll ensure you get exceptional service.

Provide Robust Research for Business Development

A key to being a top producer is knowing your target markets inside and out. The challenge is that doing the research yourself takes time away from your clients, assessing properties, and other strategic activities. Your virtual assistant will carefully curate the latest research to keep you well-informed and support your business development. Information we gather for our current clients includes:

  • Neighborhood information
  • Market trends
  • Competitor offerings

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Keep Contacts Organized and Up-to-Date

If you’re like most real estate agents, you probably have contacts stored in a variety of places, including your inbox, email management tool, CRM, Excel, etc. This makes keeping track of people, curating lists to send targeted newsletters to, and engaging in other outreach activities difficult to do effectively.

When you start working with Prialto, your virtual assistant can consolidate all of your contacts as you see fit. After that, they’ll ensure all of your contact management systems are consistent and up-to-date.

Adopt Your Communication Preferences

When you’re moving around your markets viewing properties, meeting clients, and carrying out other responsibilities, it may not be convenient to call your virtual assistant or send them an email when you need urgent tasks done.

Your assistant will adopt the messaging tools you use and respond to all requests within the hour so you have easy access to support while on the go. Whenever they aren't immediately available, your backup assistant or someone else from their team will respond and ensure you get the support you need.

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Of course. They can screen your phone calls during our normal office hours of 9am-5pm in your time zone (in the major US time zones).

Your assistant will get a phone number in your area code that you can give to contacts just like an office assistant's phone number.

The short answer is it depends on what you're looking for. Our real estate assistants work great to support your marketing efforts, but they're no replacement for a marketing agency.

They're fully capable of tasks like scheduling email newsletters and other email marketing tasks, updating listing flyers, scheduling social media posts, social media management, building lead gen lists, basic graphic design, and updating your website. Anything process driven that is repeatable is our sweet spot.

Read more about how we can help with real estate marketing tasks.

You can communicate however is most convenient for you. Email, phone, Slack, text, Whatsapp, etc. If you have a communication tool you already use, just add them to that.
Nope. All of our assistants are highly skilled full-time employees of Prialto. We handle all payroll taxes, benefits, training, and management.

Your assistant can help with a number of tasks. For example:

  • Inbox Management
  • Scheduling
  • Expense Reporting
  • Travel Management
  • CRM Upkeep
  • Document Preparation
  • Research
  • Prospecting
  • and more...

Read this blog post for some more ideas: 7 Ways to Leverage a Real Estate VA in a Competitive Market

Interested in Hiring a Real Estate Virtual Assistant?

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