Does email run your life?
According to McKinsey Global Institute, the average worker spends 28% of the workweek reading and answering emails. A survey by Adobe revealed an even more shocking number, reporting that 352 minutes are spent on email every day.
Email is an essential part of the modern workplace, but it’s clear that the situation is spiraling out of control.
You aim to optimize your time, but hours are wasted managing emails every single day.
So, what’s the solution?
One of the best ways out of this mess is to hire a virtual email assistant.
5 ways a virtual email assistant can help you
A virtual assistant for email management can help you gain control of your inbox, stay on top of your communications, and improve your overall productivity.
Manage your inbox
Without an organized inbox management system, your priorities are driven by others. You're always trying to work yourself out of a pile of communications, triaging your relationships instead of driving them.
A virtual assistant (VA) might be the ideal executive email management solution you’ve been seeking. They can assist you in setting up an inbox system, managing your organization, prioritizing tasks, and keeping you focused. Essentially, your VA is your right hand, handling routine email tasks so you can concentrate on high-priority work.
Transform chaos into calm with your VA managing your inbox by deleting SPAM, unsubscribing from irrelevant promotions, forwarding necessary emails, answering FAQs, and maintaining organization.
Organize tasks
A large portion of the emails that arrive in your inbox each day are task-related. If you're answering every email, you're spending hours each week organizing tasks instead of focusing on high-value activities.
A virtual assistant can help you prioritize by filing routine notifications, escalating high-priority work, setting alerts, and keeping you up to date.
Reply to emails
Your email management virtual assistant can do more than just organize your inbox. They can also reply to your routine communications.
Your VA can answer FAQs, route communications to the right contact, facilitate scheduling, and tackle routine communications on your behalf. All you need to do is document your preferences.
File emails in folders
Emails fall into different categories, but when you see them all in one place, it can be overwhelming.
Your virtual assistant can keep your inbox sorted—filing newsletters, priority communications, spam, and outreach into relevant folders so that you can stay focused. A managed VA service, like Prialto, will work with you to determine and document your preferences, build the process, and manage feedback.
Why an email management virtual assistant is better than an email management tool
Email management tools can help organize your inbox, but they only go so far. A good tool needs a skilled hand to manage it. And chances are, you don't want to spend your own time doing it.
Nothing compares to the intelligence of a real, live human. Because, unlike a computer, a virtual assistant can help with creative problem solving, act as an accountability partner, and keep you informed when emergencies pop up.
A virtual assistant can help you find the most efficient solutions
Some members at Prialto describe their VA as a “second me,” because they excel at anticipating needs and acting proactively.
Your virtual assistant can keep you accountable
They can help ensure you stick to what matters most and don’t have to worry about anything outside your priorities.
Never miss urgent emails again
Not only will they keep your inbox organized, but your VA can also alert you to truly urgent emails when they come in, so you never have to be afraid of dropping the ball on something important.
These are the kinds of personal touches that software just can’t beat.
An email management virtual email assistant will increase your efficiency
Inbox management is essential if you want to increase your efficiency and be more productive.
Everything feels urgent when it lands in your inbox, but in reality, only a fraction of the emails you receive actually need your immediate attention.
Your virtual assistant can keep track of urgent emails so you can focus elsewhere.
Focus on priority tasks
Prialto virtual assistants specialize in creating email management systems that allow you to spend time on urgent and important tasks first.
Your VA can even categorize emails in order of priority, so you’re crystal clear on which tasks need your immediate attention, and which can wait.
Reduce unproductive tasks
Once your VA has set up your email management system, any non-essential information can then be filed away so you can view it when you have more time –or not at all.
Out of sight, out of mind for non-essential email can do wonders when it comes to email efficiency!
5 Steps to start working with a virtual email assistant
If you want to decrease stress and increase efficiency around your inbox, a virtual assistant is an indispensable asset.
Prialto’s managed virtual assistant service goes beyond by offering a complete backup team to support your needs.
Our virtual assistants are hired, trained, and managed by us, so you don’t have to waste time looking for an assistant that’s going to be the right fit.
As a managed service, we meticulously document each of your processes and provide trained backups in case your virtual assistant is unavailable for any reason.
This means that even if your virtual assistant moves on from Prialto, you can rely on your service continuing at the same level of quality without losing more hours finding and training a brand-new assistant.
Here’s how to get started.
1. Schedule a discovery call
The first step is to schedule a discovery call so we can help you identify the tasks your virtual assistant will take over.
- Want never to see SPAM again?
- Would you like someone else to answer routine questions?
- Want to focus on what’s important?
We can make all of that happen, and more.
2. Review your implementation plan
Next, we’ll create shared expectations to ensure we’re clear on how we can best support you as we get started, and have a plan for where we want to go next (because – spoiler alert — Prialto virtual assistants can do much more than just manage your inbox!)
3. Onboard with your support team
You’ll then meet with your virtual assistant and support team to discuss your preferences and get everyone set up in your systems.
4. Offload core tasks with our email management services
Sit back and feel the benefits of hiring Prialto immediately as you offload your inbox management to your virtual assistant.
Within a few weeks, they’ll get to know you and your preferences, so you never have to worry about a messy inbox again.
5. Optimize and expand your processes
Why stop at email?
Prialto’s virtual assistants are trained to manage everything from your inbox to record keeping, calendar management, travel arrangements, document preparation, research, list building, and more.
Once your inbox is running smoothly, you can then chat with your Engagement Manager to identify new ways your virtual assistant can support you.
A virtual email assistant will amplify your productivity.
A virtual assistant’s job is to make your life easier.
This means that you can focus on your priorities while your assistant takes care of the busywork that would otherwise consume your time and clutter your mind.
Start by having your VA create an email management system customized to your preferences and priorities so you can focus on what’s most important. And then make all other forms of busywork a thing of the past, too, as you take advantage of your Prialto support to expand beyond email management services.